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Accessible Meetings

Leave No Attendee Behind: Ensuring Accessibility is Key

March 9, 2026 by lkarl

What does it take to truly “leave no attendee behind”? In this feature by Matt Swenson on themeetingmagazines.com, our founder and CEO, Jake Steinman, reflects on how the TravelAbility Summit moved from good intentions to measurable improvements for attendees with disabilities. With insights from experts across the accessible travel landscape, it’s a comprehensive look at why making access a priority at meeting and events is good for people and good for business. The story details why ADA checkboxes aren’t enough, what we learned by hosting 21 creators with disabilities at the 2025 Summit, and how partners like Travel Oregon and Wheel the World are setting a new bar with destination-wide accessibility verification. It’s a practical guide to what planners need from venues and cities—and how transparent details like room specs, routes, seating, assistive technology, and staff readiness turn promises into predictable experiences.

To help convention centers deliver on that standard consistently, we’re launching TravelAbility Approved: Convention Centers—a pilot program designed to provide accessibility to meeting venues so that attendees of all abilities can attend. Four DAC DMOs will lead the first cohort as we establish clear criteria, consistent reporting, and public-facing access profiles, backed by staff training and operational playbooks. Pilot venues will be featured in USAE News to share lessons learned and gauge industry demand—creating a trusted signal planners can use and attendees can rely on.

Read the article below, and stay tuned as we roll out the pilot and invite additional convention centers and DMOs to join future cohorts.

Leave No Attendee Behind: Ensuring Accessibility is Key

By Matt Swenson

Jake Steinman, founder and CEO of the TravelAbility Summit, used to describe the annual event as a travel conference built around accessibility and not an accessibility conference built around travel.

His mindset changed when the lone deaf attendee at a past event gave him a piece of her mind when she learned no American Sign Language translators were onsite. “I realized we need to walk the walk,” Steinman says.

As proof of progress, TravelAbility hosted 21 influencers with various disabilities at its 2025 conference in Oregon at Sunriver Resort, a scenic, outdoorsy destination near the Cascade Mountains that is about 45 minutes from the closest airport.

Nevertheless, Travel Oregon was the first bidding on the event with the intent of proving they are a model of accessibility, notes Steinman, who launched TravelAbility in 2019 and has created a range of travel-based conferences over the past quarter-century.

The fact that a conference dedicated to improving the experience for disabled travelers required a wake-up call is just one example of how the events industry lags behind serving a vast community many will eventually join as they get older.

According to the 2024 Destinations International’s Global Accessibility Report, 35% of survey respondents had the resources in place to make the meeting and event experience more accessible. That means that more than two-thirds were not prepared to meet the demand.

Meanwhile, Longwoods International, a hospitality-centered research firm, found in 2023 that 17% of American travelers identify as having a disability.

Arturo Gaona, chief partnerships officer & founding member at Wheel the World, an online platform that provides accessible travel planning and booking services for people with disabilities, estimates that the accessibility travel market is a multibillion dollar industry. But it has the potential to be much more, he says.

The travel industry has not been actively taking care of travelers with disabilities, he says. “Eighty percent of them are having bad experiences.”

While Gaona isn’t distinguishing between leisure and business travel in his analysis, evidence points to the meetings industry struggling to match the demand from those who need an extra hand.

Sherrif Karamat, CAE, president and CEO of the Professional Convention Management Association (PCMA) and the Corporate Event Marketing Association (CEMA), is among those ready to see improvements. “One area that I’m hoping that all of society can do better for is people with disabilities and special needs,” he says. “I don’t think that we do a good enough job.”

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Filed Under: Accessibility, Accessible Meetings, Conferences & Events, Travel Industry People, TravelAbility Summit

Practical Hacks From the Accessibility Playbook

November 10, 2025 by lkarl

Seven years in the making, the Travelability Accessibility Playbook, created in partnership with Destinations International, is an end-to-end toolkit to equip destination organizations on their accessibility journey, enabling them to better welcome and accommodate people with disabilities within their destination. 

Sample Survey for Destination Stakeholders and Hotels

You’d like to include accessibility information on your website, but you’re overwhelmed with where to begin. You can’t possibly visit each site on your own, and you simply don’t have the task force to call in backup. 

The easiest way to get started is with a simple Google Form survey. Rather than asking partners to label themselves as “accessible” or not—language that can create unnecessary anxiety—focus on clear, direct questions. The examples below are tailored to each type of partner to help you gather the details needed to build a strong accessibility landing page. Because the questions are specific and straightforward, partners are more likely to respond and it will be easier for them to provide useful information.

General Questions: 

• Do you have a dedicated and detailed accessibility page on your website?  

• Are people with disabilities included in your marketing materials?  

• Does your website meet web accessibility standards?  

For attractions and tour experiences:  

• Do you have quieter times that people with disabilities may visit?  

• Do you have multiple ways to purchase restaurants? 

• Are your staff trained on guest evacuation requirements in case of emergency? 

• Do you offer vibrating alarm clocks w/ flashing lights on loan? 

Dining: 

• Are your food menus available in large print versions?  

• Does your restaurant offer “quiet spaces” for guests who have auditory or neurocognitive disabilities?  

• Do you offer reading glasses, flashlight or magnifying glass if needed?

A SAMPLE SURVEY FOR ACCESSIBLE HOTEL ROOMS 

Hotel Name: 

Please provide a link to the description of your accessible room on your website:

About Your Beds in Accessible Rooms 

• What is the bed height from floor to top of the mattress? 

• Is the bed height adjustable? 

• Are there bed raisers available upon request to adjust bed heights? 

• What is the height of the space from the floor to the bottom of the bed frame? 

About Your Bathroom in Accessible Rooms 

• What is the height from the floor to the toilet seat? 

• How many grab bars are there around the toilet? 

• What is the height of the grab bars from the floor? 

• Is there a raised toilet seat available upon request? 

• Is there a roll-in shower? 

• How wide is the doorway entrance to the bathroom? 

Bonus Questions: About Your Pool 

• Does your hotel have a pool? 

• Does your hotel have a pool lift?

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Filed Under: Accessibility, Accessibility Playbook, Accessible Meetings, Best Practices, Education, Hotels, Surveys

July Ambassador Report: On the Road with Kristy Durso

July 3, 2025 by lkarl

Kristy Durso isn’t just advocating for accessibility—she’s helping redesign the framework that tourism, conferences, and education are built on. Even in the midst of moving her home to Colorado, Kristy has been busy pushing accessibility to the forefront of hospitality conversations across the globe. She even whipped up another children’s story while riding along with her moving truck. Here are some highlights from the past month:

American Society of Travel Advisors (ASTA)

Kristy’s input was put into practice at this year’s ASTA conference, making it one of the most accessibility-forward conference experiences she’s seen.

“They had a sensory suite for travelers to take a break—it was right on the front page of the conference website,” she shared. “There were resources for each major area of accessibility. For Blind and low vision travelers, they had a link to Be My Eyes. For Deaf and hard of hearing, they listed three different transcription services. For mobility, they had a local DME company listed so people could rent or repair equipment.”

It wasn’t just about putting accessibility information out there—it was about centering it.

“The sensory room was one of the most talked-about features of the show,” Kristy said. “I walked in on day one and saw someone already using it. I turned to the organizer I’d been working with, and he immediately said, ‘We have to do more.’ Then another attendee came out and said, ‘This needs to be at every single conference.’”

Kristy is already in conversations about improvements before the next national conference.

Reaching Across the Ocean

Kristy has been making waves for months with her keynote speech on Reframing Accessibility, this time she took it across the waves.

Kristy was the keynote speaker in Slovenia’s Accessibility in Hospitality conference.

This time, she was able to  share her wisdom virtually, from the comfort of her home… at 4:00 a.m.

Coming Up

In the coming months, Kristy is planning to:

  • Moderate a panel at Destinations International
  • Speak at ASTA’S Expedition Conference
  • Deliver a Keynote in Alabama and evaluate a hotel property committed to accessibility
  • Guest lecture at Florida International University
  • Present at the American Indigenous Tourism Conference
  • Head to D.C. as an ambassador during ASTA’s Legislative Days, where she’ll speak directly with senators and representatives about accessibility issues.
  • Lecture for Ms. Wheelchair PA

There’s also something new in the works that could take her message to a wider audience: a potential talk series produced by a film company in Oregon.

“I want to take destinations on the journey,” she said, “from not thinking accessibility applies to them, to understanding disability as a culture—not a charity case.”

Kristy’s voice is shaping the future of accessible travel, and her message is clear: accessibility isn’t a special feature—it’s a standard that everyone deserves.

Kristy Durso is sitting in her wheelchair on the beach, smiling over her shoulder with the beautiful turquoise ocean in the background.

Meet Kristy: Kristy is a writer, speaker, and disability travel advisor. She has experience across multiple disabilities traveling as a wheelchair user with a pace-maker along with her children with intellectual disabilities, autism, ADHD, and over 30 food allergies. 

As TravelAbility’s ambassador, she networks and speaks around the globe to promote accessibility and inclusion in the travel space.

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Filed Under: Accessible Meetings, Ambassador Report, Conferences & Events, Disability Advocates, Mobility, Travel

Ambassador Report: On the Road with Kristy Durso

June 6, 2025 by lkarl

TravelAbility Ambassador Kristy Durso is having a banner year — and it’s only June. While she humbly admits, “There’s so much going on, but not that much,” the list of events, projects, and possibilities she’s involved in says otherwise.

Here’s what she’s been up to — and what the TravelAbility community has to look forward to:

Reimagining Accessibility in Oregon

Kristy joined TravelAbility founder Jake Steinman at the Oregon Governor’s Conference on Tourism for a powerful session designed to spark progress. TravelAbility hosted an accessibility shark tank, pitching adaptive innovations as an invitation to reimagine Oregon’s destinations with these tools in place. Kristy asked the room to close their eyes and picture a local favorite destination and what it could look like if every visitor, regardless of ability, felt welcome. Kristy had just visited with her Firefly, and realized how much she would’ve missed without the innovative chair’s assistance. She led the audience through a mental tour of the venue, adding in each of the pitched innovations, showing what a difference it would make.

“They had appropriate ramps and all these things, but they didn’t have door openers on anything, so having the door opener available on those old buildings would’ve changed the area completely and then as you’re getting together and doing all these neat things, imagine if you had a child who’s hard of hearing and they wanted to go do something. If they had the use of the Aira app, they could just go and do it. Or imagine a family was planning on spending the day but their child who’s neurodivergent starts getting overwhelmed and they’ve got a place to go because Kulture City has come in and worked on that area, so now you don’t have to leave to avoid the meltdown.”

The pitch culminated in tears and applause, proving once again that accessibility isn’t just practical — it’s powerful.

Sharing the Stage and Spotlight

At the Accent West conference in Arizona, Kristy shared the stage with Alison Brooks from Visit Mesa to highlight Mesa’s leadership in inclusive tourism. The pair fielded questions from destinations eager to learn how to follow Mesa’s example.

That same week, Kristy previewed a new presidential library slated to open in North Dakota and is in early conversations about shaping its accessibility before doors open to the public.

Kristy served as keynote speaker and visited what she describes as the most food-inclusive conference she’s attended at Travel Nevada’s Rural RoundUp. Her time included a stop at an accessible dude ranch.

She led a fashion show in San Antonio as MC and she’s going to be a guest speaker at another fashion show in Oregon.

Other speaking roles on the horizon include:

  • Destinations International in July, where Kristy will be part of a panel on accessibility in travel.
  • A one-day Accessibility Summit for destinations in Kissimmee, Florida, this September — the first of three such events planned.

Writing New Stories — Literally

Kristy is also stepping into the world of storytelling in new ways. She’s written a children’s book titled Sarah and the Magical Shoes — a heartfelt narrative inspired by her own life. The story centers around a girl whose world changes with a new pair of shoes — not because of the shoes themselves, but what they represent: freedom, self-worth, and possibility. If you’ve ever interacted with Kristy, you’ll appreciate her shoe analogy.

From helping shape national attractions to crafting stories that reshape mindsets, Kristy continues to make sure accessibility isn’t an afterthought — it’s center stage. Whether she’s keynoting a summit, writing a children’s book, or reminding an audience to dream bigger, Kristy’s impact continues to ripple far beyond the spotlight.

Stay tuned. There’s much more to come.

Kristy Durso is sitting in her wheelchair on the beach, smiling over her shoulder with the beautiful turquoise ocean in the background.

Meet Kristy: Kristy is a writer, speaker, and disability travel advisor. She has experience across multiple disabilities traveling as a wheelchair user with a pace-maker along with her children with intellectual disabilities, autism, ADHD, and over 30 food allergies. 

As TravelAbility’s ambassador, she networks and speaks around the globe to promote accessibility and inclusion in the travel space.

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Filed Under: Accessible Meetings, Ambassador Report, Conferences & Events, Disability Advocates, Mobility, Travel

Hotel Spotlight: Omni Dallas

April 30, 2025 by Eliana Satkin

A social media follower raved about Omni Dallas as their top pick for an accessible hotel. What made it unforgettable? The stunning rooftop pool and hot tub—both equipped with lifts—plus a spa experience that was not only relaxing but also truly accessible, thanks to an exceptionally helpful staff.

The hotel’s accessible room page also mentions:

  • Accessible guest rooms with entry that provides 32″ of clear width
  • Lowered light switches, peephole, deadbolt, evacuation instructions and closet rods in guest rooms
  • Roll-in shower with adjustable height hand held shower head
  • Toilet and sink are no higher than 34′ from the floor
  • Grab bars near toilet
  • Visual notification for hotel alarm system, door and phone available
  • Audible alarm notification
  • The hotel has a TTY for guest use
  • Closed caption TV
  • Accessible business center entrance
  • Accessible fitness center entrance
  • Accessible restaurant entrance
  • Accessible main entrance
  • Accessible access to front desk and concierge desk
  • Accessible meeting space
  • Assistive listening devices for meetings available
  • Accessible route from public entrance to accessible guest rooms
  • Accessible route from public entrance to front desk
  • Accessible route from public entrance to restaurants
  • Accessible route from public entrance to meeting rooms
  • Accessible elevators
  • Braille elevator
  • Braille room numbers
  • Accessible pool area and pool lift
  • Hot tub lift
  • Accessible parking space for self-parking available
  • Accessible vehicles can be accommodated
  • Service animals allowed for guests with disabilities

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Filed Under: Accessibility, Accessible Landing Pages, Accessible Meetings, Hearing, Hotels, Mobility, Vision

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